Requesting an EIN Confirmation Letter Online

EIN Confirmation letter

After your new company has been formed and you have your Federal Tax ID Number (also known as an Employer Identification Number or EIN), your bank may reach out, asking to review your EIN confirmation letter. Banks and vendors request EIN confirmation to verify the legitimacy of a business and ensure the Tax ID matches records with the IRS. This is a relatively routine process that helps prevent fraud, so don’t sweat it. Oftentimes, you can respond with a copy of your EIN letter, called the CP-575.

What is IRS Form CP-575?

After you submit Form SS-4 to apply for an EIN, the IRS issues a letter to confirm that your business entity has been assigned the aforementioned EIN. This confirmation letter is called a CP-575 letter. The CP-575 includes your official EIN, the legal name and address of your business, and the date that the EIN was assigned. The IRS sends one of these letters out for every EIN application it processes. Instead of sending the EIN confirmation letter online or via fax, the IRS will send it via mail within eight to ten weeks of issuing your company a Federal Tax ID Number.

It's important to note that the CP-575 cannot be reissued if lost. If you need official proof of your EIN after the letter has been lost, you must request a 147C letter.

What is a 147C Letter?

Sometimes your bank or a vendor may request to see the official IRS EIN confirmation letter. If you've misplaced your original EIN letter or never received it in the first place, you can contact the IRS directly and request a replacement confirmation letter called an IRS 147C letter. This letter is only issued after the original EIN letter has been lost or never received. Similar to the CP-575, the 147C states your business name, your official EIN, your business address, and a statement confirming your EIN is active.

Requesting a Replacement EIN Letter from The IRS

If you are no longer in possession of the CP-575, you can request the 147C letter by calling the IRS Business & Specialty Tax Line toll-free at 1-800-829-4933. If you are calling from outside the United States, instead, you can dial 267-941-1099. These lines are usually available between 7:00 AM and 7:00 PM EST.

After dialing, follow the prompts related to EINs or business account questions. When you reach a representative, you can request a 147C letter. Be prepared, as the IRS representative is going to ask you a few questions:

  • They may ask some business verification questions
  • They may ask if you are authorized to receive this document, such as an owner or a corporate officer
  • They will ask if you can receive documents via fax. Say "Yes"
  • They may also ask if you are near a fax machine. Say "Yes"

After that, you can provide them with your fax number. If you don’t have access to one, feel free to request that the 147C letter be faxed to us at (302) 645-1280. Once the fax has been received, we will email the IRS EIN letter to you as a courtesy.

What if I Lose My EIN Entirely?

If you lose track of your Tax ID number entirely and have no access to your CP-575 or 147C letter, there are still a few ways to recover it. You can learn how to recover a lost EIN on our website.

While it may be simplest to just keep track of your CP-575, the 147C letter is just as valid for proving your EIN. If you have any questions about obtaining an EIN letter from the IRS, feel free to contact us with your questions at 320-645-7400 x6910 or email us at filings@delawareinc.com.

Next: What Is an EIN Responsible Party?

*Disclaimer*: Harvard Business Services, Inc. is neither a law firm nor an accounting firm and, even in cases where the author is an attorney, or a tax professional, nothing in this article constitutes legal or tax advice. This article provides general commentary on, and analysis of, the subject addressed. We strongly advise that you consult an attorney or tax professional to receive legal or tax guidance tailored to your specific circumstances. Any action taken or not taken based on this article is at your own risk. If an article cites or provides a link to third-party sources or websites, Harvard Business Services, Inc. is not responsible for and makes no representations regarding such source’s content or accuracy. Opinions expressed in this article do not necessarily reflect those of Harvard Business Services, Inc.

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There are 36 comments left for Requesting an EIN Confirmation Letter Online

Byron Gerald Brooks said: Tuesday, November 9, 2021

Please provide a copy of the EIN letter confirmation for Byron Gerald Brooks address: 1574 N Miro Street 70119-2659, New address: 701 Loyola ave Num B, New Orleans LA 70113-9998

HBS Staff replied: Wednesday, November 10, 2021

Hi Byron,

You can order a copy of your EIN Confirmation letter from our filings team. To request a copy, please email: filings@delawareinc.com.

eliane ngong said: Thursday, October 21, 2021

please I am requesting for my EIN CONFIRMATION LETTER REPLACEMENT

HBS Staff replied: Thursday, October 21, 2021

 

Hi Eliane,

You can reach out to our filings team to help you with this request. They can be reached by phone at 1-800-345-2677 or email filings@delawareinc.com.

PROPHET OLOMOLA OLUWOLE DAVID said: Friday, August 20, 2021

Pls kindly assist me with the confirmation of my company EIN with urgent because my USA bank request for it for proper verification

HBS Staff replied: Monday, August 23, 2021

Hello, thank you for reading our blog! Right now, EIN Confirmations are taking anywhere between 7-20 businesses days after they are submitted to the IRS. If you ordered the EIN as a part of your formation package with Harvard and are outside of this time frame, please follow up with our filings department: filings@delawareinc.com  

Emmanuel Osa Igbinedion said: Wednesday, August 4, 2021

I haven't received my EIN confirmation letter yet?

HBS Staff replied: Wednesday, August 4, 2021

Hi Emmanuel, 

EIN letters come directly from the IRS. Right now, it could take anywhere between 7-20 business days to recieve it after submission. If you are already outside of this timeframe and placed the order through us, please email filings@delawareinc.com to follow up on your letter.

LAKAY TRUCK LINES LLC said: Wednesday, June 30, 2021

Please provide a copy of the EIN letter confirmation for Lakay Truck Lines, LLC. Old address: 1703 Marietta Ave, APT# 1C Lancaster, PA 17603 New address: 5677 Walnut Mill Ln Powder Springs, GA 30127

HBS Staff replied: Wednesday, June 30, 2021

Hello, thank you for contacting us. We have forwarded this to our filings department for follow-up. 

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