How to Change Your Business Address

change address of responsible party

Whether you've outgrown your office or just want to relocate, moving a company can be tough. Making a move means you'll need to update your business address with the IRS, but did you know that you'll also need to update the IRS with any changes to your company's responsible party on your EIN (Employer Identification Number)?

If you incorporated your entity and have obtained your EIN for your company, you provided contact information for a "responsible party." The responsible party is an officer or member of your company. If that person changed since you obtained your EIN, you'll need to update the responsible party on file with the IRS.

Luckily, the process isn't complicated.

Here's how to do it:

As of Jan. 1, 2014, the IRS requires the form called the Change of Address or Responsible Party — Business form 8822B to be utilized by businesses to update their current contact information for the EIN responsible party on file with the IRS. This form must be filed to report the most current information for this responsible party within 60 days of the change.

The reason the IRS has now provided this new requirement is because they need to be able to update their records so that any tax refunds, or any other IRS communications can be sent to the appropriate party in a timely fashion. Most businesses will appoint an individual who is authorized or has control over the funds and assets in the entity.

The new regulations require you to report any of the following changes:

  • Business mailing address
  • Business location (if different from your mailing address)
  • Identity of the responsible party

Make sure that you include details like the suite, apartment, or room number. You don’t want to miss the deadlines set out in these requirements.

You can use a P.O. Box, but only if your post office does not deliver to your physical address. A foreign address is also acceptable.

For an individual, you will need to list their full and correct name, social security number, or ITIN (individual taxpayer identification number).

You will need to include all the previous responsible party information and the new information as well. Once the form has been completed, you'll need to send it to the Department of the Treasury, at your nearest Internal Revenue Service Center.

Let us know if we can assist you with any questions or concerns regarding how to change your business address. We would be happy to help. Simply call us at 1-800-345-2677.

*Disclaimer*: Harvard Business Services, Inc. is neither a law firm nor an accounting firm and, even in cases where the author is an attorney, or a tax professional, nothing in this article constitutes legal or tax advice. This article provides general commentary on, and analysis of, the subject addressed. We strongly advise that you consult an attorney or tax professional to receive legal or tax guidance tailored to your specific circumstances. Any action taken or not taken based on this article is at your own risk. If an article cites or provides a link to third-party sources or websites, Harvard Business Services, Inc. is not responsible for and makes no representations regarding such source’s content or accuracy. Opinions expressed in this article do not necessarily reflect those of Harvard Business Services, Inc.

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There are 11 comments left for How to Change Your Business Address

Darren Marsh said: Tuesday, April 18, 2017

Dear Sirs, Are business address changes forms 8822-B made publicly available? I am trying to ascertain how to receive notification of any address changes for companies I invest in. Sincerely, Darren Marsh

HBS Staff replied: Tuesday, April 18, 2017

That is an IRS form that is not publicly available. Hope this was helpful.

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