Numbers are frequently used to uniquely identify a variety of things.
When you buy a new computer, one of the things you record is the serial number. That number is unique, identifying your specific computer.
The same is true for taxes—every business needs a tax identification number, and every individual person in America needs a tax identification number.
There are two kinds of individual tax identification numbers. Both numbers have the same format: 000-00-0000.The first type of individual tax number is the Social Security Number. These are available to all United States citizens, permanent resident aliens and temporary residents authorized to work through a work permit.
The second type of individual tax number is the ITIN number.
The acronym ITIN stands for Individual Taxpayer Identification Number. Any person who needs a tax identification number but is not eligible to obtain a Social Security Number can apply for an ITIN. An ITIN is easy to identify, as it always begins with the number “9.”
An ITIN does not qualify a person to legally work in the United States, nor does it provide eligibility or access to Social Security benefits. ITIN’s are issued by the Internal Revenue Service. The following people should utilize an ITIN number:
The ITIN program has not been around for very long. The program began around 1996. It was set up so individuals without Social Security Numbers could file taxes and abide by U.S. tax laws.
Remember—obtaining an ITIN number does not grant you the right to work and receive income in the United States, and it has nothing to do with Social Security, or the right to receive Social Security benefits.
If your U.S. resident status fits one of the above categories, you will need an ITIN in order to file income taxes. Unlike a joint bank account, where two people can share the same account number, each person listed on a tax form must have his/her own ITIN number.
If you have any dependents, make sure each of them also has an ITIN. Since they are listed on the tax form, the government needs to ensure that only one taxpayer is claiming that person as a dependent.
There are additional situations in which you may need an ITIN, and they are all tax-related. For example, if you open a business bank account, the bank must have the tax identification number for your business. The bank may also require the ITIN number of any other people connected to the business bank account.
Since I have outlined a few of the ways in which an ITIN number is utilized, it makes sense to discuss the ways in which an ITIN can never be used. Remember that “ITIN” stands for Individual Tax Identification Number. The key here is tax identification.
The only manner in which the United States government is allowed to utilize an ITIN number is for tax purposes. It is not to be used by other United States agencies, such as the Immigration and Naturalization Service. The U.S. government and the IRS just want to be certain that anyone who earns money abides by the same set of rules in regard to income taxes.
If you do have an ITIN, be very careful and make sure you file your annual income taxes. Your ITIN will expire if it is not used on a federal income tax form for five (5) consecutive years.
There was a brief period of time, from 2012 to 2014, when ITIN numbers with 5-year expiration dates were issued. Check your paperwork to ensure you were not issued one of the ITIN numbers that is only valid for five years. The IRS revised this rule, however, and it now states the ITIN will only expire if you do not file taxes for five years in a row.
Do you need help getting your ITIN? You can obtain an ITIN Number by completing Form W-7 and mailing it to the IRS. Alternatively, you can contact one of the ITIN acceptance agents listed by the IRS for assistance. There are agents available within the U.S. as well many countries internationally.
*Disclaimer*: Harvard Business Services, Inc. is neither a law firm nor an accounting firm and, even in cases where the author is an attorney, or a tax professional, nothing in this article constitutes legal or tax advice. This article provides general commentary on, and analysis of, the subject addressed. We strongly advise that you consult an attorney or tax professional to receive legal or tax guidance tailored to your specific circumstances. Any action taken or not taken based on this article is at your own risk. If an article cites or provides a link to third-party sources or websites, Harvard Business Services, Inc. is not responsible for and makes no representations regarding such source’s content or accuracy. Opinions expressed in this article do not necessarily reflect those of Harvard Business Services, Inc.
There are 10 comments left for How to Get an ITIN NumberRuben Sierra said: Wednesday, March 16, 2022
Am I obliged to obtain an ITIN if I already have an EIN ? I don't see the answerHBS Staff replied: Wednesday, March 16, 2022
Thank you for your question. One of our representatives will reach out to you directly to help answer your question.Med Mouha said: Tuesday, March 15, 2022
Am I obliged to obtain an ITIN if I already have an EIN ?HBS Staff replied: Tuesday, March 15, 2022
Thank you for your question. One of our representatives will be in contact with you soon to further discuss.CAPTAIN ANDREAS FRANGOS said: Monday, February 15, 2021
My question is as follows: I am a foreign national who i have a delaware company doing soem small consultancy business in Greece and Cyprus. Do I need to have a TIN Number or ITIN NUMBER as my local bank in cyprus asked for TIN number? I have heard that the delaware state does not require TON number from foreign nationals who are doing small business outside of USA. Can you send me the relevant supporting documentation oin that please as it is urgent?HBS Staff replied: Monday, February 15, 2021
Thank you for you reading our article. We are happy to help answer your question and will email you with additional information.
Hello! Could you please help me to obtain ITIN number for me and my co-founder? We are ready to provide all details. What is the price for your services? Many thanks! Regards, IuliiaHBS Staff replied: Monday, August 19, 2019
Iuliia, unfortunately we do not provide ITIN service. Our clients will generally either complete and send in form W7 to the IRS themselves or using one of the Acceptance Agents listed on the IRS website: https://www.irs.gov/individuals/international-taxpayers/acceptance-agent-programWalter De La Cruz said: Saturday, May 4, 2019
que esta mal en mi informacion de la form us 1040HBS Staff replied: Monday, May 6, 2019
Desfortunatemente, no podemos consultarle sobre su taxes personal. Recomendamos a contactar un contador para ayuda.
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