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Whether you've outgrown your office or just want to relocate, moving a company can be tough. Making a move means you'll need to update your business address with the IRS, but did you know that you'll also need to update the IRS with any changes to your company's responsible party on your EIN (Employer Identification Number)?
Here's how to change your business address and when you need to do it.
If you incorporated your entity and have obtained your EIN for your company, you provided contact information for a "responsible party." The responsible party is an officer or member of your company.
If that person changed since you obtained your EIN, you'll need to update the responsible party on file with the IRS. Luckily, the process isn't complicated.
As of Jan. 1, 2014, the IRS released a new form called the Change of Address or Responsible Party — Business form 8822B that is to be utilized by businesses to update their current contact information for the responsible party on file with the IRS. This form must be filed to report the most current information for this responsible party within 60 days of the change.
The reason the IRS has now provided this new requirement is because they need to be able to update their records so that any tax refunds, or any other IRS communications can be sent to the appropriate party in a timely fashion. Most businesses will appoint an individual who is authorized or has control over the funds and assets in the entity.
The new regulations require you to report any of the following changes:
Make sure that you include details like the suite, apartment, or room number. You don’t want to miss the deadlines set out in these requirements.
You can use a P.O. Box, but only if your post office does not deliver to your physical address. A foreign address is also acceptable.
For an individual, you will need to list their full and correct name, social security number, or ITIN (individual taxpayer identification number).
You will need to include all the previous responsible party information and the new information as well. Once the form has been completed, you'll need to send it to the Department of the Treasury, at your nearest Internal Revenue Service Center.
Let us know if we can assist you with any questions or concerns regarding how to change your business address. We would be happy to help. Simply call us at 1-800-345-2677.
THE AUTHOR OF THIS BLOG ARTICLE IS NOT A LAWYER AND HARVARD BUSINESS SERVICES, INC. IS NOT A LAW FIRM. THE ARTICLE ABOVE IS NOT INTENDED AS LEGAL ADVICE AND SHOULD NOT BE TAKEN AS LEGAL ADVICE. THIS SHORT ARTICLE IS STRICTLY TO MENTION SOME ASPECTS OF DELAWARE’S CORPORATION LAWS AND/OR LAWS RELATING TO OTHER FORMS OF ENTITIES WHICH YOU MAY NOT BE FAMILIAR WITH. WE RECOMMEND THAT YOU CONSULT WITH A LAWYER BEFORE FORMULATING A STRATEGY WHICH WILL BE SUITABLE FOR YOUR SPECIFIC CASE.
There are 5 comments left for How to Change Your Business AddressADIL ES SAADOUNY said: Friday, August 3, 2018
hello my name is adil es saadouny I opened a company on you website under name : ESHOPFX STORE I want to change my business mailing address to our official email email@example.com how I can do that? thank youHBS Staff replied: Friday, August 10, 2018
Adil -- To change the communications contact, address or email on file call 800 345 2677 ext 6903 a live person will answer right away, email firstname.lastname@example.org or click here: https://www.delawareinc.com/forms/change_of_address.pdfEric said: Thursday, May 24, 2018
If am going to fill out the 8822B so that the IRS changes my address, and I emailed email@example.com to make sure you guys send stuff to the right place, but do I need to inform the state of Delaware about the change of address?HBS Staff replied: Tuesday, May 29, 2018
You’re all set! No need to report the change to the state of Delaware.ZENAS HOLDINGS LLC said: Sunday, May 6, 2018
Harvard Business Services is my company's registered agent. My company has moved offices. How do I update my company's mailing address with HBS so that mail is no longer sent to the old address?HBS Staff replied: Monday, May 7, 2018
You can send that information to firstname.lastname@example.org and we will update your account.Morris Laster said: Wednesday, September 6, 2017
Can you help me with an address change?HBS Staff replied: Wednesday, September 6, 2017
If we are your Registered Agent, we can of course assist you.
Feel free to call 1-800-345-2677, Live Chat from our homepage or email us the address change information to email@example.com.Darren Marsh said: Tuesday, April 18, 2017
Dear Sirs, Are business address changes forms 8822-B made publicly available? I am trying to ascertain how to receive notification of any address changes for companies I invest in. Sincerely, Darren MarshHBS Staff replied: Tuesday, April 18, 2017
That is an IRS form that is not publicly available. Hope this was helpful.