Whether you've outgrown your office or just want to relocate, moving a company can be tough. Making a move means you'll need to update your business address with the IRS, but did you know that you'll also need to update the IRS with any changes to your company's responsible party on your EIN (Employer Identification Number)?
Here's how to change your business address and when you need to do it.
If you incorporated your entity and have obtained your EIN for your company, you provided contact information for a "responsible party." The responsible party is an officer or member of your company.
If that person changed since you obtained your EIN, you'll need to update the responsible party on file with the IRS. Luckily, the process isn't complicated.
As of Jan. 1, 2014, the IRS released a new form called the Change of Address or Responsible Party — Business form 8822B that is to be utilized by businesses to update their current contact information for the responsible party on file with the IRS. This form must be filed to report the most current information for this responsible party within 60 days of the change.
The reason the IRS has now provided this new requirement is because they need to be able to update their records so that any tax refunds, or any other IRS communications can be sent to the appropriate party in a timely fashion. Most businesses will appoint an individual who is authorized or has control over the funds and assets in the entity.
The new regulations require you to report any of the following changes:
Make sure that you include details like the suite, apartment, or room number.
You don’t want to miss the deadlines set out in these requirements.
You can use a P.O. Box, but only if your post office does not deliver to your physical address.
A foreign address is also acceptable.
For an individual, you will need to list their full and correct name, social security number, or ITIN (individual taxpayer identification number).
You will need to include all the previous responsible party information and the new information as well.
Once the form has been completed, you'll need to send it to the Department of the Treasury, at your nearest Internal Revenue Service Center.
Let us know if we can assist you with any questions or concerns regarding how to change your business address. We would be happy to help. Simply call us at 1-800-345-2677.