Everything You Need to Know About Stock Transfers

By Devin Scott Tuesday, September 19, 2017

what should i know about stock transfersOne of the most important templates included in a Corporate Kit is the stock transfer ledger.  With this corporate stock ledger, you can keep records of your company's stock transfers.

You are not required to file anything when you issue shares of stock; you don't have to inform your Registered Agent nor the Delaware Secretary of State.

Typically, people hand a stock certificate to a shareholder and then document the exchange in the company's stock transfer ledger, which is utilized to properly record the transfer.

Without this ledger, it may be hard to keep track of the company’s shares and the ownership of the shareholders. The following list outlines the information you should include when you make stock transfers.

The line items on the stock transfer ledger often include:

  • Name of stockholder (the person who holds the shares initially)
  • Stockholder’s place of residence
  • The date he/she became a shareholder
  • Stock certificate number
  • Number of shares owned
  • Origin of share transfer (where did this stockholder obtain his/her shares?)
  • Amount paid for transferred shares
  • Date of transfer
  • To whom shares are transferred (the person receiving shares from the person on line 1.)
  • Certificate numbers
  • Number of total shares
  • Stockholders' balance of remaining shares
  • Value of stock transfer tax stamp affixed


The stock transfer ledger is often used when shares are sold, transferred, surrendered or lost. Keep in mind that each certificate can be issued for more than one share of stock.

The stock transfer ledger, as well as the corporate seal and most of the company's other important documents, are often held by the corporation's secretary. This is to ensure the safekeeping of the ledger, which holds important ownership information for the company.

Feel free to contact us at any time to obtain more stock certificates.

We will ask what number certificate you would like us to start with for the new order, as each stock certificate is individually numbered. We can also provide you with a full Corporate Kit, corporate seal or customizable templates at any time. Just call 800--345-CORP.

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There are 2 comments left for Everything You Need to Know About Stock Transfers

Juan Marcos Tripolone said: Tuesday, March 20, 2018

Do we have to pay taxes for stock transfers for Delaware General C Corporations? How much? What do we have to fill in the "Value of stock transfer tax stamp affixed" field? Where do I get the stamp affixed?

HBS Staff replied: Friday, March 23, 2018

We're sorry, but these questions are best answered by your tax advisor or CPA.

Greg Garner said: Tuesday, January 30, 2018

For a Delaware Corporation, can the Corporate Stock Ledger be used instead of the stock transfer agents records when conducting a shareholder vote?

HBS Staff replied: Tuesday, January 30, 2018

It is up to you and your Board of Directors if you want to use an alternative form of record keeping. Just be sure all are in agreement.

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