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We all know moving can be a big pain. Actually, moving can be the biggest headache in the world. In order to help make your move a smoother transition, we have come up with some important things to remember when moving your business, whether it is around the corner or across the country.
Change Your Address with Post Office
This is an obvious one that should be at the top of your check list of things to do. You want to make sure that mail sent to your previous address has a way of being forwarded to your new location. The USPS makes it easy to update your address, whether it is online or in person at your local post office. You can review the USPS moving guide here.
Update Your Address with Your Registered Agent
Your Registered Agent is the liaison between the Secretary of State and your company. Registered Agents are required to maintain up-to-date contact information for your company in order to be able to forward important and time-sensitive correspondence to you, such as Franchise Tax and Registered Agent renewal notices.
If you do not update your address in a timely manner with your Registered Agent, you may miss these important notices and, as a result, miss the filing due dates and consequently lose the good standing status of your company.
You can use our change of address form in order to update your address with Harvard Business Services, Inc., or call 800-345-2677 or 302-645-7400, Ext 6903.
Change Your Address with the IRS
You would hope the United States Post Office would somehow link to the IRS to update your company’s address, but it does not work like that, though it would be nice if it did. The IRS wants you to file a change of address form with them in order to update the current contact information for your company.
However, we would be happy to handle this filing for you for a small fee. This will save you the time and hassle of having to deal with the IRS. Please contact the Mail Center if you would like to use our convenient IRS change of address service. You can send an email to firstname.lastname@example.org or call 800-345-2677 or 302-645-7400, Ext 6903.
Update Your Address with Your Bank
Do not forget to change your address with your bank. You do not want your important banking statements with account details ending up in someone else’s hands. Oftentimes, you can verbally update your address by stopping into your bank; remember to bring your ID to confirm you are on the account.
You may also have to sign a change of address form but it will be quick and easy.
If your business is moving to a new state, be sure your local bank has a branch in your new location. If it does not, you may want to think about changing banks for the sake of convenience. Each bank is different and will have different requirements for opening a new business account.
Some banks may simply require your Certificate of Formation/Incorporation and EIN while others may request a Certificate of Good Standing (or a certified copy). We have outlined some of the most common requirements in more detail in a blog article entitled Banking Clarification.
If you have any further questions during your company's move, please do not hesitate to contact one of our customer service representatives. We would like to help make your move as painless as possible. Call us directly at 800-345-2677 or 302-645-7400, email us or Skype us at DelawareInc.
*Disclaimer*: Harvard Business Services, Inc. is neither a law firm nor an accounting firm and, even in cases where the author is an attorney, or a tax professional, nothing in this article constitutes legal or tax advice. This article provides general commentary on, and analysis of, the subject addressed. We strongly advise that you consult an attorney or tax professional to receive legal or tax guidance tailored to your specific circumstances. Any action taken or not taken based on this article is at your own risk. If an article cites or provides a link to third-party sources or websites, Harvard Business Services, Inc. is not responsible for and makes no representations regarding such source’s content or accuracy. Opinions expressed in this article do not necessarily reflect those of Harvard Business Services, Inc.