Keep Your Contact Details Current

By Brett Melson Monday, June 22, 2015

contact details for a delaware companyThere are very few requirements to maintain a company’s good standing with the state of Delaware.

In addition to paying the annual $50 Delaware Registered Agent Fee and paying the annual Delaware Franchise Tax to the Delaware Division of Corporations, clients need to ensure that we have accurate contact information for their company.

A Registered Agent is the liaison between your company and the state in which it is incorporated. In Delaware, your Registered Agent is your intermediary with the state of Delaware's Division of Corporations.

Delaware Registered Agents are responsible for receiving and forwarding legal documents and correspondence from the Delaware Division of Corporations to clients in a timely fashion. Some examples of documents received and forwarded are Franchise Tax reports, late notices, void notices from the Secretary of State and service of process for legal actions against your company.

 As the Registered Agent,we are required to have a valid communications contact. The State of Delaware mandates the communication contact be a living person who is a manager, officer, director, shareholder, member, employee or designated agent who is authorized to receive notices from the company’s Delaware Registered Agent. 

The communications contact must provide valid contact information with a street address; however, for annual billing purposes, Harvard Business Services, Inc. can utilize a P.O. Box. The communications contact does not need to be a United States resident nor have an address in the United States.

Failure to keep the information up-to-date and valid can force the Registered Agent to take drastic action, such as resigning as the company’s Registered Agent in Delaware.   This will leave the company without a Registered Agent, which places the company in a forfeited (i.e., inactive) status.

It’s easy to keep your company’s contact details current with Harvard Business Services, Inc.  We offer a couple of ways for you to update the communications contact information:

By keeping your communications contact information up-to-date, your company will stay aware of any impending fees due or requirements needed to maintain your Delaware entity in good standing. 

Photo Credit: Paladin Zhang

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